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GxP document lifecycle in your perimeter
Novaqis DMS delivers controlled documents, workflows, training-aware states, and auditability—with AI-assisted bulk capture from real files (not just Excel rows), optional legacy-DMS import, controlled printing, and room to run exams, surveys, and SOP checklists in the same paperless story.
At a glance
Why Novaqis DMS
The points below map to real architecture and delivery choices—not generic marketing bullets.
Syncfusion Document Editor: rich text, tables, images, track changes, and comments—import DOCX/RTF and export PDF/DOCX via a dedicated Document microservice, not a fragile desktop dependency.
Heavy document processing runs outside the core DMS API with MinIO-style object storage and swappable abstractions—so you can scale storage and processing independently.
Document lifecycle, review, approval, and effective/obsolete transitions align with your SOPs; training-aware states help ensure “effective” means the right people are qualified.
Audit trails for open, edit, save, import, and export—plus version snapshots—support data-integrity narratives for 21 CFR Part 11 and EU Annex 11–aligned validation.
View controlled PDFs in context, with electronic signatures and workflow steps that map to meaningful approval—not decorative clicks.
RabbitMQ-friendly async processing and service boundaries suited to high-volume regulated sites—without turning the document store into an ungoverned file share.
Upload document images or PDFs at scale: OCR and intelligent extraction propose field values so bulk metadata entry is largely auto-filled; QA reviews and fixes exceptions in a queue—reducing the transcription errors that spreadsheet-only templates invite.
Directional tooling to pull metadata and content from your existing document platform and map it into Novaqis—so migration is traceable and repeatable, not a manual re-keying marathon between systems.
Run training assessments, surveys, and SOP follow-through checklists in the same governed environment as controlled documents—so completion evidence is electronic, attributable, and inspectable instead of scattered paper or ad-hoc forms.
Printing is governed: watermarks, controlled-copy behavior, and policy tied to roles and document state—so “Print” is not an unlogged escape hatch from your validation story.
Capability depth
DMS is built for teams who live in SOPs, change control, and inspections: controlled authoring, review, approval, training linkage, and retrieval—with electronic records and signatures that map to how you validate. It also addresses what many programs still do badly: bulk onboarding without spreadsheet-only risk, pull-through from legacy repositories, paperless attestations, and print control that does not bypass audit.
Evaluation lens
Teams comparing regulated document systems often see the same gaps: brittle bulk loads, weak print governance, and modules that do not share identity. Here is how we approach those dimensions—your requirements and validation evidence still decide fit.
Spreadsheet-heavy loads; OCR siloed from reviewable queues.
AI-assisted capture + human review queue tied to source files.
Evaluation checklist
+2 more evaluation items in the full comparison — expand above.
Desktop or checkout authoring; comments may sit outside the record.
In-browser editor, workflows, training-aware effective states.
Evaluation checklist
+2 more evaluation items in the full comparison — expand above.
Uncontrolled browser print; paper attestations off-system.
Print policy + paperless attestations in the same audit fabric.
Evaluation checklist
+2 more evaluation items in the full comparison — expand above.
Separate admin silos and duplicate identity per module.
Shared Admin, roles, and licensing across DMS, Reporting, Nova AI.
Evaluation checklist
+2 more evaluation items in the full comparison — expand above.
SaaS-only or opaque hosting; residency story weak.
On-prem / your cloud; .NET services + separated object storage.
Evaluation checklist
+2 more evaluation items in the full comparison — expand above.
Categories describe common market patterns, not any specific vendor. Your validation evidence and requirements always win.
Regulatory alignment
Talk to our team about how Novaqis DMS fits your validation and compliance requirements.
